The digital invoice is revolutionizing the administrative management of companies. Whether you are a freelancer or a small or medium-sized company, the transition to the digitalization of invoices is not only an opportunity to gain efficiency, but also an imminent legal requirement. With the help of the Digital Kit, this process is easier and more accessible than ever.
What is a digital invoice and why is it important?
A digital invoice, also known as an electronic invoice, is a tax document issued and received in electronic format. It has the same legal validity as a paper invoice, but offers significant advantages in terms of management, security and savings.
With the entry into force of the Law on the Creation and Growth of CompaniesIn Spain, electronic invoicing will be mandatory in all B2B operations from 2026, affecting the vast majority of self-employed people and companies.
Advantages of the digital invoice
Saving time and resources
Digitizing invoices eliminates repetitive tasks such as printing, mailing, and physical archiving, resulting in significant savings in time and money.
Improvement in security
Digital invoices can be digitally signed, which guarantees their authenticity and integrity. This reduces the risk of fraud and errors in document management.
More efficiency and accessibility
Digital invoices can be consulted from anywhere, at any time. They can also be easily integrated with accounting systems, which greatly simplifies internal processes.
The Digital Kit and the digital invoice
The Digital kit is a financial aid program promoted by Red.es and financed by the European Next Generation funds. Its objective is to help freelancers and SMEs to digitize their processes, and one of its outstanding solutions is precisely the digital invoice.
What does the Digital Kit digital invoice solution include?
- Software to issue, send and store digital invoices.
- Personalization with logo, contact details, languages and format.
- Direct sending and receiving by email.
- Daily backups.
- History and minimum storage of 1 GB (up to 10 GB for larger companies).
- Integration with other tools (APIs, Web Services).
- Expiry control and standardized billing record.
- Compliance with current and future fiscal regulations.
How to request a digital invoice with the Digital Kit
1. Check if you meet the requirements
To qualify for the Digital Kit you must:
- Be an SME or self-employed with less than 250 employees.
- Be aware of tax and Social Security obligations.
- Not being in a situation of economic crisis.
- Meet the requirements of the corresponding segment according to the number of employees.
2. Register and request the digital voucher
You can do it on your own through the official Red.es portal and complete the digital diagnostic test oropt for our support at no cost.
3. Choose a digitizing agent
Select an authorized provider that offers you the solution of digital invoice. At Artic Agency, we are digitizing agents and we help you throughout the process:
👉 Check out our digitization services
4. Implementation and training
The digitizing agent will configure the system according to your business needs and train you to use it easily. The implementation includes hours of parameterization (between 5 and 30 hours, depending on the segment).
Ready for the future of billing?
Although the mandatory date is set for 2026, implementation may vary depending on the turnover volume and the size of the company. Therefore, it is advisable to get ahead and start digitizing now, taking advantage of the available subsidies.
Some key points to remember:
- Remember that the Digital Kit will be available until October, you still have time to get this grant.
- The regulations are still under development, but are progressing rapidly.
- The VERI*FACTU system will require the issuance of verifiable records.
- Compliance with regulations implies staying up to date with changes and updates.
Conclusion: a strategic and mandatory step
The digital invoice It is not only an imminent legal obligation, but also a great opportunity to optimize internal management and reduce costs. Thanks to the Digital Kit, its implementation is more accessible than ever. Don't wait until the last minute: digitize your invoicing and get ahead of the regulations.
If you need help, at Artic we advise you and manage the entire process. We are your trusted partner to take the step towards digital transformation.
