The digital invoice is revolutionizing business administration. Whether you're self-employed or a small or medium-sized business, the transition to digital invoicing is not only an opportunity to gain efficiency, but also an imminent legal requirement. With the help of Kit Digital, this process is easier and more accessible than ever.
What is a digital invoice and why is it important?
A digital invoice, also known as an electronic invoice, is a tax document issued and received electronically. It has the same legal validity as a paper invoice, but offers significant advantages in terms of management, security, and savings.
With the entry into force of the Law on the Creation and Growth of CompaniesIn Spain, electronic invoicing will be mandatory for all B2B transactions starting in 2026, affecting the vast majority of self-employed workers and businesses.
Advantages of digital invoicing
Saving time and resources
Digitizing invoices eliminates repetitive tasks such as printing, mailing, and physical filing. This translates into significant savings in time and money.
Improved security
Digital invoices can be digitally signed, ensuring their authenticity and integrity. This reduces the risk of fraud and errors in document management.
Greater efficiency and accessibility
Digital invoices can be accessed from anywhere, at any time. They can also be easily integrated with accounting systems, greatly simplifying internal processes.
The Digital Kit and the digital invoice
He Digital Kit It is a financial aid program promoted by Red.es and financed by the European Next Generation funds. It aims to help self-employed workers and SMEs digitize their processes, and one of its notable solutions is precisely the digital invoice.
What does Kit Digital's digital invoicing solution include?
- Software to issue, send and store digital invoices.
- Personalization with logo, contact information, languages, and format.
- Direct sending and receiving by email.
- Daily backups.
- Minimum storage and history of 1 GB (up to 10 GB for larger companies).
- Integration with other tools (APIs, Web Services).
- Expiration control and standardized billing records.
- Compliance with current and future tax regulations.
How to request a digital invoice with the Digital Kit
1. Check if you meet the requirements
To be eligible for the Digital Kit you must:
- Be an SME or self-employed person with fewer than 250 employees.
- Be up to date with tax and Social Security obligations.
- Not being in a situation of economic crisis.
- Meet the requirements of the corresponding segment according to the number of employees.
2. Register and request the digital voucher
You can do it on your own through the official Red.es portal and complete the digital diagnostic test.Get in touch with our support at no cost.
3. Choose a digitizing agent
Select an authorized provider that offers you the solution digital invoiceAt Artic Agency, we are digitizing agents and we help you throughout the entire process:
Check out our digitization services
4. Implementation and training
The digitalization agent will configure the system according to your business needs and train you on how to use it easily. Implementation includes hours of parameterization (between 5 and 30 hours, depending on the segment).
Ready for the future of billing?
Although the mandatory implementation date has been set for 2026, implementation may vary depending on the company's turnover and size. Therefore, it is advisable to get ahead of the game and start digitizing now, taking advantage of available subsidies.
Some key points to remember:
- Remember that the Digital Kit will be available until October, so you still have time to apply for this grant.
- The regulations are still under development, but are progressing rapidly.
- The VERI*FACTU system will require the issuance of verifiable records.
- Compliance with regulations means staying up to date with changes and updates.
Conclusion: a strategic and mandatory step
The digital invoice It's not just an imminent legal obligation, but a great opportunity to optimize internal management and reduce costs. Thanks to Kit Digital, its implementation is more accessible than ever. Don't wait until the last minute: digitize your invoicing and stay ahead of the regulations.
If you need help, at Artic we can advise you and manage the entire process. We are your trusted partner for taking the step toward digital transformation.
